Payroll: Print W2s

This option is used to print W-2 forms as well as an audit list, which can be printed on plain paper for review.

Before Printing W-2s

• Verify that all employee information is accurate and complete for the closing year.
• Verify that W-2 Setup Maintenance is properly configured.

Printing W-2s

1. Verify that the W-2 run Year is correct in the lower section under the Options tab. (this should be the Tax Year for which you are printing W-2s
2. Print an audit list to verify W-2 accuracy. Choose W-2 Audit List for the Form type and click the Print button (or click Preview to view on the screen.)

3. When W-2 accuracy has been verified, select the appropriate W-2 Form Type for your type of printer, then click the Print button.

Tips

• In the Selection Criteria, you may enter a control number to print a partial list. Leaving this section prints the entire W-2 run.
• You may need to use the Advanced tab to adjust the Top and/or Left Margin settings for

your particular printer. (If printer needs adjustment, try .3 or .4 at the top first)

See Also

Payroll: Year End