Apply Service Charges

This function automatically applies service charges to groups of customers and prints a register showing how much each customer was charged. You can select customers in the same way as for a report (by choosing high and low Customer Ids, salesperson numbers and customer classes). You can also run charges by the job, or for groups of customers according to their Service Charge codes (which are set up on the Customer File Maintenance).

Options

Report Sequence

The choices for report sequence will vary depending if your system is configured for "A/R by Plant" or "A/R by division"

Choosing a sequence with "Job ID" will trigger separate Service Charges to be created for each job.

Interest Type

• Annual Simple: The service charge for the period is the past due balance X annual rate X days in the period / 365. Service charge is not charged on other service charges.
• Monthly Simple: The service charge is the monthly rate X the past due balance. Service charge is not charged on other service charges.
• Annual Compound: The service charge for the period is the past due balance X annual rate X days in the period / 365. Service charge is charged on other service charges.
• Monthly Compound: The service charge is the monthly rate X the past due balance. Service charge is charged on other service charges.

Code

This code matches the service charge code setup in the customer record. Most commonly the value "Y" is used (to mean Yes) but any 1 letter value can be used allowing for different rates to apply to different groups of customers.

Cut Off Date

All invoices before this date are considered overdue. Typically the first of the month.

Trans Date

The invoice date and the g/l date. Typically the last day of the month.

Exempt Code

The exemption code for reporting this tax exempt sale. The default is 9.

Svc Chg Desc

The Job/PO/Loc value for service charge invoices.

Additional Information

How Open Credits Are Treated

Unlike the A/R aging process which puts ages open credits like any other invoice, the service charge programs treats open credits as if they were applied first to any unpaid service charges then to the oldest open invoice.

Examples:

• Customer with, 1000 Current, 100 Service Charges, 10000 Past Due
  • Service Charge Program will show 10,000 past due.

• Customer with, 1000 Current, 0 Service Charges, 10000 Past Due AND 500 Open credit
  • Service Charge Program will show 9,500 past due. (All 500 applied to oldest invoices)

• Customer with, 1000 Current, 100 Service Charges, 10000 Past Due AND 500 Open credit
  • Service Charge Program will show 9,600 past due. (1st 100 of open credit applied to Svc Chg, remaining $400 applied to oldest invoices)

Tips

To run a comparison aging:

• make sure to select the option "Separate Service Charges"
• make sure to select comparable plant or division sequence