General Ledger Data Setup

Initial Data

G/L Accounts

• Standardized Structure
  • Consistent use of Accounts
  • Consistent use of names

Note: When reports consolidate accounts, the common portion of the name is used. e.g. if Sales - North and Sales - South etc are consolidated into one line, the resulting description will be Sales -

• • Appropriate amount of detail

e.g. not too many, nor too few accounts

• Proper use of Groups
• Verify Balance Sheet and Income Statement accounts

G/L Groups

Create Groups for Major Sections of the f/s e.g. INCSA Sales, COGS Cost of goods Sold etc.

Financial Statment Setup

• • Logical Layout
  • Coordinates well with Accounts
  • Clearly Defined

G/L Tranaction Data

• • Balances
  • No irregular data
  • All out of range transactions fixed or documented

Going Live

• Verify Balances
• Establish Cutover Date