General Ledger Journal Entry Transactions

General Ledger

Entry/Inquiry.

About

General Ledger Journal entry is a Batch Entry Program used to enter transaction data into the general ledger system.

Using the Program

Batch Header

• Source Code
• Transaction Date: Default date for all transactions in the batch. In the case of a recurring batch, the date can be applied to all transactions.
• Description: Used for looking up batches. (not used for in the detail)

Transaction Entry

• G/L Account: You can use F4 to look up accounts.
• Account Description
• Date: The date defaults to the batch header date. If you attempt to enter a date in a unopened period, you will be warned and depending on security settings given the opportunity to open the period.
• Debit Amount
• Credit Amount: On new entries, Keystone will place you in the Credit or Debit column based on the account default. To change press Tab (or Enter) or use the mouse to switch.
• Description: Saved in detail
• Chk No: Optional

Copy Data

You can copy field data from the line above by hitting the F7 key.

Running Totals

Total Debits and Credits as well as the difference are presented in the upper right corner.

Post Transaction

When you post transactions, a number of tests are run to verify the data is qualified to post. Assuming the data is qualified, the posting report will print and you will be given an option to reprint.

Reversing Batch

To create a reversing batch and post the current batch, hit the F5 key. The post button will change to Post/Rev. When you hit the Post/Rev button, you will be asked to confirm the autmatically calculated reversal date.

System Options

• Force Batch Balance by Date: Forces each day to balance.